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Do you still end your emails with phrases like “Thanks” or “Best regards”? Ending an email is just as important as how you start it. Whether you’re wrapping up a professional inquiry or a casual message to a friend, knowing how to end your email can leave a lasting impression.
The right email closing can influence how your message is received, guide the next steps, and even help build your relationship with the recipient.
Here are 30+ effective ways to end an email, covering various tones and contexts to ensure you end on the right note:
Importance of Powerful Sign-offs
Knowing how to end an email the right way is super important, and here’s why it really matters. It’s not just about finishing your message—it’s about how you leave the recipient feeling and what action they’ll take next. The closing of an email is so important because it:
- Helps Build Relationships
- Encourages Action
- Sets the Tone
- Shows Your Professionalism
- Makes You Memorable
- Keeps the Conversation Going
30+ Best Email Sign-Offs
Here are the best ways and words to end an email to make a lasting impression.
1. Best regards
A universally professional and polite closing. It works for most situations and recipients, whether formal or semi-formal.
2. Kind regards
Slightly warmer than “Best regards,” this closing conveys professionalism with a touch of friendliness.
3. Sincerely
A classic and formal option, perfect for business communication, job applications, or official correspondence.
4. Thank you
Simple yet effective, this closing is great when you’re asking for help, requesting something, or simply showing gratitude.
5. Thanks again
Ideal for follow-up emails, this closing shows appreciation for the recipient’s time and consideration.
6. Warm regards
Warmer than just “regards,” this is a great choice for building rapport in professional relationships.
7. Looking forward to your response
Perfect when you’re expecting a reply or want to prompt the recipient to take action.
8. Best wishes
Casual and friendly, this closing is great for emails to colleagues or people you’ve built a rapport with.
9. All the best
A casual, positive way to end emails, perfect when you want to offer well-wishes.
10. With appreciation
A good option if you want to show gratitude for someone’s time, effort, or support.
11. Yours truly
Formal and traditional, these closing words for letters with serious, official content, such as legal matters or professional business correspondence.
12. Respectfully
Use this for formal, respectful communication, especially in more serious situations.
13. Have a great day
Friendly and positive, this is a great way to end an email on a high note with people you know well.
14. Take care
Casual and personal, this is ideal for friends or colleagues you have a close relationship with.
15. Cheers
Informal and friendly, perfect for colleagues or friends who you’re communicating with on a relaxed basis.
16. Stay safe
A considerate closing, especially relevant in times of uncertainty or when dealing with sensitive topics.
17. Feel free to reach out
Encouraging and helpful, this closing makes it clear you’re open to further communication.
18. Let me know if you need anything
A proactive way to end an email, letting the recipient know you’re available to assist them.
19. Until next time
Ideal for ongoing correspondence, this phrase signals the continuation of a relationship or dialogue.
20. Thanks for your time
Great for acknowledging someone’s attention, particularly in business or professional settings.
21. I appreciate your help
Expresses gratitude in situations where you’ve requested something, from advice to assistance.
22. I look forward to hearing from you
Polite and professional, this closing is perfect when awaiting a response, ensuring the recipient knows you’re anticipating their reply.
23. Wishing you success
Ideal for colleagues, clients, or business partners, this closing sends a positive message.
24. Take it easy
A very casual sign-off, best used with close colleagues or friends.
25. Warmly
A slightly more personal, warm tone than just “Best regards,” without being too informal.
26. Until we meet again
A formal and respectful option, good for when you’ll see the person soon or have regular interaction.
27. Best of luck
A great way to show support and encouragement, especially in a challenging or competitive scenario.
28. Don’t hesitate to contact me
Encouraging and helpful, this sign-off reassures the recipient that you’re open to further communication.
29. Thank you for your consideration
Ideal for situations where you’re requesting something, such as in a job application or proposal.
30. With best regards
A nice balance between formal and friendly, this is perfect when you want to remain courteous but approachable.
31. In appreciation
A respectful closing, especially if you’re thanking someone for a favor or assistance.
32. See you soon
Casual and friendly, this works well with close colleagues or friends.
Check out some great alternatives to “Thank you for your patience,” “Thank you for your hospitality,” “Thank you for listening,” “Sorry for the inconvenience.” “Out of office message” Plus, learn the best ways to use each phrase to make your message more meaningful and relatable!
How to End an Email: Best Tips
- Use their name: If appropriate, sign off by including their name in the closing, like “Best regards, [Your Name]” or “Take care, [Your Name].”
- Acknowledge something specific: Reference something from your conversation, such as “Looking forward to our meeting on Friday” or “Hope your project goes smoothly!”
- Match their style: If the recipient has used a friendly or casual tone throughout the email, mirror that in your sign-off. If their tone is formal, it’s best to maintain professionalism.
- If you’re expecting a reply: “I look forward to your thoughts on this.”
- If you want them to take action: “Please let me know if you’d like to schedule a call next week.”
- If you need information: “Could you send over the report by Thursday?”
- Formal tone: “Sincerely,” “Best regards,” or “Kind regards” are perfect choices for more serious or business-related emails.
- Casual tone: “Cheers,” “Take care,” or “Talk soon” work well for emails that are friendly and less formal.
- Neutral tone: If your email is somewhere in between, “Best wishes” or “Warm regards” might be ideal, offering a balance of professionalism and warmth.
- Check for spelling and grammar: A small typo in your closing can make your email seem rushed or careless. Always double-check for errors.
- Avoid overly casual phrasing: While “Take care” or “Cheers” may be fine in friendly emails, it’s important to consider the context. In professional emails, terms like “Sincerely” or “Best regards” may be more appropriate.
- Mind the format: Ensure that your closing is followed by your full name, position (if necessary), and contact information. A signature with all the relevant details adds a polished touch.
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Conclusion
Choosing how to end an email depends on the relationship you have with the recipient, the tone of the conversation, and the action you want them to take. Whether you’re aiming for formality or a more casual sign-off, the right closing helps to wrap up your message with clarity, kindness and professionalism.
Keep these email sign-offs handy and use them to create a memorable conclusion to your emails that connects with your audience.
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FAQs of How To End an Email
What is the best way to end a formal email?
For formal emails, use sign-offs like “Sincerely,” “Best regards,” or “Kind regards.” These closings maintain professionalism and are widely accepted in business communication.
Can I use a casual sign-off in a professional email?
You should avoid certain type of tone in email. If the tone of the email is friendly and the recipient is someone you have an informal relationship with (like a coworker or long-term client), sign-offs like “Best,” “Cheers,” or “Thanks” can work.
What is an appropriate email closing for a thank-you email?
For thank-you emails, you can use phrases like “Best regards,” “Warmly,” or “With appreciation.” These closings show gratitude while still maintaining a respectful tone.
Should I include a call to action at the end of my email?
Yes! Including a call to action at the end of your email (like “I look forward to your response” or “Please let me know if you need more information”) helps guide the recipient on what to do next and encourages action.
How do I end an email when I want to sound polite but not too formal?
If you want to sound polite but not overly formal, you can use closing phrases like “Best wishes,” “Warm regards,” or “Take care.” These offer a friendly yet professional tone.
Is it okay to use “Thanks” or “Thank you” as an email sign-off?
Absolutely! Thanks” or “Thank you” is appropriate when you’re expressing gratitude. For a more formal tone, use “Thank you” or “Many thanks,” and for a casual tone, “Thanks” works well.
How do I end an email if I’m asking for something?
If you’re making a request in your email, end with a polite closing like “Thank you in advance” or “I appreciate your help.” This sets a courteous tone and encourages the recipient to take action.
Can I use “Best wishes” in a professional email?
“Best wishes” can be used in a professional email if you have an established, friendly rapport with the recipient. It’s more common in less formal situations, so consider your relationship and the tone of the email.
What are some alternatives to “Best regards”?
If you’re looking for alternatives to “Best regards,” you can try “Kind regards,” “Warm regards,” “Yours truly,” or “With appreciation.” Choose a closing that fits the tone of your message.
Should I sign off with my name or a signature?
Always sign off with your name, and if appropriate, include your professional title, contact details, or company name in your email signature. This adds a professional touch and makes it easy for the recipient to contact you again.
Is it okay to use emojis in email sign-offs?
Emojis can come across as unprofessional in certain contexts. Emojis can be fine for informal emails or emails to people you have a close relationship with, but avoid them in formal or professional communication.
How do I end an email when I want to keep it open-ended?
If you want to keep the conversation open, you can close with phrases like “I look forward to hearing from you,” “Let me know what you think,” or “Let’s touch base soon.” This invites further communication and keeps the door open for replies.
What’s the difference between “Sincerely” and “Regards”?
“Sincerely” is more formal and is often used in business letters or when you don’t know the recipient well. “Regards” is more casual and commonly used in both professional and personal emails. The choice depends on the level of formality in your email.
How do I end an email when I’m offering help or support?
When offering assistance, you can end your email with something like “Let me know if you need anything else,” “Happy to help,” or “Feel free to reach out if you have questions.” This keeps the tone friendly and approachable.
